Regardless of how important invoicing is for your business, manually performing it will only result in wastage of time, money and effort. To completely do away with this problem, you can equip yourself with a free invoice software which automates the entire process of invoicing and offers a plethora of other smart features that can increase efficiency in all the aspects of business management. There are various vendors that offer such invoicing solutions ranging from basic to high-end versions. Hence, you must first decide the kind of features your business requires in order to make a wise choice. For a better understanding and to assist you in the decision-making process, here are a few highly beneficial features that you must look for while selecting an invoicing software.
- Easy invoice customization – It is extremely important to make sure that your invoices are right for your brand and look professionally designed. For this purpose, you need to opt for a software solution that comes with predefined templates and offers the feature of customization. With the freedom to customize, you get to incorporate your brand’s identity in your invoices and you can also make several other changes within minutes.
- Secure data backup with cloud feature – While running a business, you are expected to keep a complete data of company’s finances. This means that you require an invoicing software which can store all the information regarding business transactions and the details of the clients in one safe and secure place. Hence, you must look for that software which runs in the cloud so that even if your computer or laptop loses information, you can access it anytime through the digital platform.
- Automatic generation of recurring invoices – For your long-term clients, you do not wish to issue the same invoices over and over again as filling all the details manually every time is a complete wastage of time. A free invoice software tool automates your recurring invoices by sending them automatically on the dates scheduled by you.
- Time tracking feature – An online invoicing software also comes with a time-tracking feature which allows you to keep a track of every minute you devote towards the completion of a project. In addition, to easily calculate the billable hours, a number of invoicing tools also allow you to convert miles into hours so that you can get paid for the distance you travel to conduct meetings or do research for a project.
- Quick and accurate taxes – When it comes to invoicing, even a minor error can make you pay a heavy cost. Not only the wrong figures can adversely affect the tax returns but can also burden you with a lot of work required to correct your mistakes. Thankfully, an invoicing software automatically calculates tax rates and the total amount due for tax. With these details, the auditor receives maximum convenience during the annual taxation period.
If you have been struggling with all the challenges associated with manual invoicing then it is better to quickly introduce your business to the perks that come with a free invoice software. Besides performing the basic task of invoicing, they are competent enough to do time tracking, accounting, automating recurring invoices, storing information in cloud and multiple other jobs that can improve efficiency in your business and ensure its growth.
